Room Schedule

Overview & Objectives

This is a version of the Engagement Hub Room/Time Editor that is available from outside a visit. It shows all the room assignments at a site for a single date. Users can view basic visit information and also edit room assignments.

Room/Time Editor gives briefing/event teams quick access to see room schedules and easily change room assignments without having to drill into a specific visit.

Room/Time Editor available only to Briefing Managers and Admins.

Accessible from the Nav Bar under Calendars

Screen Layout / Functions


  1. Site Pick list - Determines which site you are looking at room schedule for.
  2. All Rooms / Assigned Rooms Toggle - Toggles between showing all rooms at the site and only the rooms that are assigned on that date.
  3. Date Selection - Arrows toggle previous/next dates. Click on the date or calendar icon to choose a date from date picker calendar.
  4. 24 Hour check box - Shows ALL 24 hours in the grid below.
  5. Room Columns - Column for all rooms or all assigned rooms at the chosen site.
  6. Room Assignment/Block - Colored block representing that a room is either assigned to a visit or blocked
  7. Room Assignment Hover - Shows details about the room assignment and visit - and includes buttons for quick actions user might need to take.

Site Pick List


  • Determines which site you are looking at room schedule for
  • Only sites that user has access to will be available in picklist
  • Admins have access to all sites.
  • Briefing Managers have access based on their User Profile “Site Access” settings
  • Defaults to user’s homesite
  • When site is changed - All/Assigned Rooms, Date, 24-hourselections are all preserved

All Rooms / Assigned Room Toggle


  • All = Display a column for each active room at the site
  • Assigned - Only display a column for each room at the site that has an assignment on that date 
  • Blocks do not count as assignments for this purpose
  • Default is ‘Assigned Rooms’
  • If this toggle is changed, all other settings must be preserved, including date, site, 24hr.

Date Selection


  • Determines which date the grid below is showing room assignments for
  • Use the Long Date format
  • Needs to use proper date format based on user setting
  • Arrows toggle forward or backward 1 day at a time
  • Clicking on date or calendar icon opens the date picker calendar
  • When date is changed, all other settings must be preserved

24-Hour check box


  • Determines if the grid displays all 24 hours for the day 
  • If unchecked, only display the site operating hours (defined in site settings)
  • If changed, all other settings must be preserved

Room Assignment Grid


  • Room columns are displayed in Room Display Order - defined in Room admin
  • All Room assignment are displayed in a color
  • All Room Blocks are displayed in the red block color:- Site blocks do not show up on this view


Non-Conflict Checking Rooms


  • Assignments in non-conflict checking rooms need to appear Side by Side instead of overlapping 
  • This is in order to allow user to click the assignment they want and drag it.

Changing Times / Assignments


  • The Room Schedule manager should have a drag and drop interface to change assignments as well as manual editing options

Drag and Drop Changes


  • Shrink or expand time block from bottom edge
  • Move entire time block within a room
  • Move entire time block between rooms

Room Assignment Hover

  1. Visit Name
  2. Room Name
  3. Room Assignment Times

4. Delete Assignment Button - Works the same as the delete button

Prompts user - "Are you sure you want to delete room assignment?"

Cannot delete if it is the only room assigned on this date for visit

  1. Edit Assignment Button - Open the Edit Room Reservation Modal
  2. Go to Visit Button - Brings user to visit info screen forth is visit (Opens in New Tab)
  3. Visit Details Button - Opens Visit Summary Modal for this visit

Manual Time/Assignment Changes

  • Change Times' button in the hover display will open the‘Change Times/Rooms’ modal
  • This allows the user to manually change the room assignment or assignment times
  • Everything should work the same way it does currently.